Print data transmission for roll labels digital printing

Information on print data transmission

Roll labels in digital printing (online order)

HERMA Labels Label Configurator

Requirements for the print data for roll labels in digital printing

To ensure that your order runs as smoothly as possible, we ask you to observe the following print data guidelines. Graphic programmes such as Adobe Illustrator, InDesign or ArtPro are suitable for creating professional print data that meets our requirements.

Print data upload during the ordering process

Please upload your print data per type (print motif) in the order overview of the Label Configurator.

We will check your print data after the order and contact you if there are any errors.

Checklist for correct print data

Please follow the instructions in this checklist so that we can fulfil your order as requested.

Download checklist

Important key data

File format: PDF (high-resolution)

Create print data in original size (1:1)

Data created in final format (= label size)

Bleed: 2 mm all around

Safety margin indside: 2 mm

Create die-cut contour as separation

Colour composition: CMYK
Note opaque white for transparent labels

Standard resolution for images: 300 dpi (CMYK, embedded)

Fonts converted to paths

Label configurator: Technical terms Print data

Maximum file size for data upload when ordering: 10 MB per print file (type)

  • Label size / final format / die-cut contour
    Label configurator: Selection of label size

    Select the desired label size in the Label Configurator.
    Please note the following settings for the print data:

    • Create print data in original size (scale 1:1)
    • Label size = final format frame = die-cutting format (1:1)
    • Media frame / bleed frame: 2 mm all round
    • Bleed: Printed elements that end at the final format / label edge, must be coloured with at least 2 mm overfilling

     

    Example:

    Label size: 50 x 100 mm
    Final format frame: 50 x 100 mm
    Media- /bleed frame: 54 x 104 mm

  • Die-cut contour

    Please create an extra separation for the die-cutting contour in the print data.

    • Solid colour / colour separation with designation "Stanze"
    • At least 0.2 mm line width
    • Set to "Overprint"
    • The die-cut can only be made around the label, it is not possible to die-cut inside the label
    • Corner radius for rectangular labels: please set the corner radius to 2 mm in the die-cutting contour
    Label configurator: Technical terms Print data
  • Colour structure
    Label configurator: Selection of printing

    Please create your print data in the CMYK colour space (cyan, magenta, yellow, black). This gives you full control over the colours of the printed image.

    • If the print data or parts of the print data are created in RGB (e.g. images), this will be converted automatically to CMYK before printing without consultation.
    • Special colours must be created with the official PMS Pantone colour name and are automatically converted to CMYK.
    • The conversion from RGB or special colours to CMYK may result in colour deviations. HERMA accepts no liability for this.
    • Printing with the colour black must be created with "100% Black" (C=0, M=0, Y=0, K=100), e.g. barcodes, black fonts or areas
    • Greyscale: Create greyscales as percentage values from pure black.
    Label configurator: Selection Print with opaque white

    Opaque white (only for transparent film labels):

    Colours in CYMK are not opaque on transparent film. As a result, the substrate on which the label is applied will show through.

    To prevent this, all elements to be printed must be underlaid with white and set to "overprint" (e.g. coloured lettering, logo, area, image). Both the opaque white and the overlying colour are then printed.

    If, for example, white is to be visible as lettering on a coloured background, these white lettering elements must not be set to "Overprint". The opaque white is then only printed in these areas.

    • If you need to print opaque white on transparent label materials, select the "Print with opaque white" option in the label configurator
    • In the print data, create an extra separation / solid colour with the designation "Weiß / Weiss / White" as the bottom layer in the file.
  • Printing, fonts, symbols
    • Inner safety distance from print elements to the punching contour: at least 2 mm
    • Fonts must be fully embedded. Please convert fonts into paths.
    • We recommend a font size of at least 6 pt.
    • Font colours: We recommend a high contrast to surrounding coloured areas or the background.
      Fonts in grey or white and fonts that are too small can appear blurred.
  • Finishing
    Label configurator: Selection of finishing

    To make digital printing more smudge-proof and scratch-resistant, we offer the following finishes in the Label Configurator.

    The finish does not have to be created in the print data, as it is a full-surface coating with protective varnish or a laminating film.

    • No finishing:
      Select this option if you have no special requirements for scratch resistance and abrasion protection.
    • Protective varnish glossy:
      Increases the scratch and smudge resistance of the print. Cannot be Cannot be subsequently printed with thermal transfer printing.
    • Protective varnish matt, thermal transfer printable:
      Increases the scratch and smudge resistance of the print. The labels can be subsequently printed during production using thermal transfer printing, e.g. with BBD, lot number and other production-relevant information.
    • Laminating film matt:
      Laminating film made of polypropylene, transparent, matt, thickness 13 µm. Protects the labels from moisture and abrasion. Cannot be subsequently printed with thermal transfer printing.
    • Laminating film glossy:
      Laminating film made of polypropylene, clear, glossy, 20 µm thick. Protects labels from moisture and abrasion. Cannot be subsequently printed with thermal transfer printing.
  • Checklist for correct print data
    • Has the file been created as a high-resolution PDF?
    • Has the data been created in the original size?
    • Does the label format match the final format frame?
    • Is the bleed frame 2 mm all round?
    • Have all coloured elements that end at the label edge been created with 2 mm bleed?
    • Is there an internal safety distance of 2 mm between the elements to be printed and the die-cut contour?
    • Has a die-cut contour been created as a "Stanze" colour separation and set to overprint?
    • Is the line thickness of the "Die-cut" colour separation at least 0.2 mm?
    • Are the colours and images created in CMYK?
    • Is the resolution of the images embedded in the file at least 300 dpi?
    • Have spot colours been created with the official Pantone colour names?
    • Have black fonts, codes and areas been created with 100% black?
    • Have all fonts been converted to paths and embedded?
    • Optional: for transparent film labels, has a separation for opaque white been created correctly with "Weiß/Weiss/White" and "Overprint"?

Print data check

Label configurator: Selection of print data check

In the label configurator, you can choose the extent to which we check your data and adapt it if necessary (where technically possible).

The BASIC check is free of charge for you. If we find any errors in the print data, we will send you an error report by e-mail.

Beim PREMIUM Check berechnen wir 25 € pro Auftrag, plus 5 € für jede Sorte (Druckmotiv).
This includes the corrections by HERMA listed below. You will receive a PDF for print approval. If we find any errors that we cannot correct, we will contact you.

Please note that the corrections relate only to suitability for printing, not to spelling mistakes or errors in content.

BASIC Check

  • Technical data check
  • Check image resolution
  • Check format
  • Check separations + white
  • Check die-cut contour
  • Check bleed
  • Check safety distance to die-cut contour

 

If we detect errors in the print data, we will send you an error report by e-mail.

Free of charge

PREMIUM Check and corrections

  • Technical data check
  • Check image resolution
  • Check format 
  • Check separations + white
  • Check die-cut contour 
  • Check bleed
  • Check safety distance to die-cut contour 

 

Our corrections include:

  • Minor format adjustment 
  • Create die-cut contour 
  • Create or correct bleed
  • Convert barcode 100 % Black
  • PDF for approval 

 

Costs: €25 per order plus €5 for each type (print motif)

If we come across errors that we cannot correct, we will contact you.

Checklist for correct print data

Please check your print data - if everything is correct, upload your print data PDF in the order overview in the label configurator (one print file per type).

Download checklist for correct print data

Order customised printed roll labels now.

You can customise and order roll labels in digital printing online here.
In your desired format. Short delivery time. Attractive price.

Click here for the Label Configurator